how to mail merge labels from excel to word office 2010

Select the Excel source workbook containing the data set with names and addresses.

You'll be prompted to specify the type and / or size of labels you want to generate. In Word, start the merge and specify the main document for labels.There are 8 steps in the Word mail merge process for mailing or address labels: Recommended article: How to Use Mail Merge in Word for Form Lettersĭo you want to learn more about Word? Check out our virtual classroom or live classroom Word courses > Understanding the label mail merge process in Word Address labels are often called mailing labels or shipping labels. Typically, labels are purchased in sheets that you place in the tray or document feeder of your printer and a product code is printed on the label packaging. When you run the mail merge, you can create a new merged file with a label for each contact or merge directly to a printer. You'll need to create a main document for the labels in Word and then connect to a data set or list in an Excel worksheet (although you can use other data sources). This is typically used to generate and print bulk mailing labels for names and addresses of clients or other contacts. You can create labels in Microsoft Word by running a mail merge and using data in Excel. If you’re satisfied with how they look let’s move to step 6 and complete the merge.Create and Print Labels in Microsoft Word Using Mail Merge and an Excel List (Generate Bulk Address or Mailing Labels)īy Avantix Learning Team | Updated January 9, 2021Īpplies to: Microsoft ® Word ® 2013, 2016, 2019 and 365 (Windows) Now, on the mail merge menu you can click through the Recipients by clicking the back or forward arrows. If you doing hundreds of labels … I would just spot check them. Your document screen will look similar to this. This will populate each label with the fields from the fist label. Now over on the Mail Merge menu bar you will want to select the “update all labels” button. For instance on this label I would want the First Name before the Last Name. You can edit them by highlighting the field and moving it to where you want.

Now if you look over at your document you will notice these fields are being added to your labels. Just double click on each field you want to include. Now we can choose the order of the data we want presented on the labels we are creating. Ok, we’re almost complete, just a couple more steps. Click on Next: Arrange your labels. Since I know the data source is what I want I chose Select All. Here you can change the order of your information, delete certain users, and validate information. You will click on a confirmation screen verifying your data source (I used an Excel spread sheet that I had imported from Access) and get to Mail Merge Recipients window.

How to mail merge labels from excel to word office 2010